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Fiscal Assistant III

Company: University of Florida
Location: Gainesville
Posted on: March 26, 2020

Job Description:

Fiscal Assistant IIIApply nowJob no:513921Work type:Staff Full-TimeLocation:Main Campus (Gainesville, FL)Categories:Business/Accounting/Finance, Office/ClericalDepartment:29260100 - MD-ANATOMY-GENERALClassification Title:Fiscal Assistant IIIJob Description:Responsible for reviewing and approving all PCard charges made by all ACB faculty, staff and researchers. This includes reviewing each PCard purchase for signatures, receipt details and accounting information prior to approving in the PCard module. Runs query report identifying all outstanding PCard charges on a regular basis and contacts PCard holders by email when documentation or explanation/clarification is required. Runs a separate query report to identify voucher numbers associated with approved PCard invoices. Scans all voucher/invoice images into the myUFL financial module as a permanent record. Responsible for processing/approving invoices in myUFL Payment solutions. Prepares deposits for the department. 10% Travel: Responsible for processing all the departments travel authorization and travel expense reports, travel advances and cash expense reports in a timely and accurate manner. Ensures all receipts are correctly coded, scanned and proper paper record retention is maintained in accordance with UF compliance guidelines.Responsible for providing monthly reports to faculty on all grant funds. Works with the Director of Administrative Services on the monthly reconciliation of PCard charges for each card holder. Researches, analyzes and resolves complex account transaction problems once they are identified. Classifies, records, and summarizes numerical and financial data. Works in conjunction with the Director of Administrative Services to prepare monthly financial reports on all sources of funding. Assists the director in the preparation of the annual budget planning. Works on the monthly reconciliations of budget expenditures and encumbrances. Analyze allocation of financial resources. Performs in depth analysis of financial goals quarterly as well as annually with the Director of Administrative Services. Fiscal contact and HR Contact for student actions GA payroll distributions, tuition waivers. Entry of Letters of Appointment, stipend funding sources, job action forms for student assistants.Serves as backup for UFirst pre-award functions for the department. Supports the Director of Administrative Services during peak times for proposals and award modifications. FAR & Effort reporting for the department of Anatomy and Cell Biology.Researches, analyzes and resolves complex accounts transaction problems once they are identified.Other duties as assigned.Expected Salary:$17.00 - $20.00 / hourMinimum Requirements:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.Preferred Qualifications:Preference will be given to current UF employees who have earned or are working toward the Fiscal Management Certificate and who are qualified for the appropriate security roles necessary for functions of this position. Must be knowledgeable of and have experience with the fiscal processes at the University and possess a basic understanding of accounting principles. Must have experience with Microsoft Word, Excel and Outlook and can work independently with minimal supervision. Must be professional, communicate information accurately and effectively, have good interpersonal skills, independent judgment, initiative, and sound decision making. Must have ability to multi-task, organize, and work within deadlines. Bachelor in accounting/finance and 5 years of general account transaction experience. Team player who works well independently or with a group.Special Instructions to Applicants:Application must be submitted by 11:55 p.m. (ET) of the posting end date.Health Assessment Required:NoAdvertised:16 Mar 2020Eastern Daylight TimeApplications close:23 Mar 2020Eastern Daylight Time

Keywords: University of Florida, Gainesville , Fiscal Assistant III, Accounting, Auditing , Gainesville, Florida

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