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Administrative Assistant

Company: Brookfield Properties
Location: Gainesville
Posted on: January 16, 2020

Job Description:

Company OverviewBrookfield Properties has an immediate need for an Administrative Assistant in Gainsville, FL.At Brookfield Properties, the foundation of our success is firmly rooted in our people.Our company is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders. To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity, creativity and diversity.Our teams operate an iconic portfolio of irreplaceable properties within the worlds most dynamic markets. As one of the largest real estate services companies, we provide management and development expertise exclusively for properties owned by Brookfield Asset Management.Our retail group operates destination, standalone retail real estate globally, including over 150 malls in the United States. Our regional shopping centers create a sense of place in the heart of the communities in which we do business: offering retail, lifestyle, dining and entertainment options.Position OverviewThe Administrative Assistant collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Under limited supervision, the person in this role provides general administrative support to a department or group of professionals.Responsibilities:

  • Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
  • Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
  • Assists in implementing property activities, internal and external
  • Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
  • Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
  • May provide administrative support to Accounting
  • May perform administration/coordination for Specialty Leasing and/or Marketing
  • Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail
  • Researches, prepares and edits reports and presentations
  • Reads incoming mail and independently handles or attaches appropriate file/information for recipients
  • May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
  • Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
  • Prepares, maintains and distributes activity and event lists
  • May manage/update Insurance Certificates for any/all Tenants and/or vendors
  • May operate as management office support person for localized computer software/hardware
  • Other duties as assignedQualifications
    • High School Diploma
    • 2 years of experience in an administrative support role
    • Proficiency in Microsoft Word and Excel as well as email
    • Highly organized and project oriented
    • Excellent business writing and verbal communication skillsThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following:
      • The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
      • The employee frequently is required to stand, walk, and reach with hands and arms.
      • The employee is occasionally required to stoop, kneel, crouch, or crawl.
      • The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
      • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
      • The noise level in this work environment is usually moderate.We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.Job Locations US-FL-GainesvillePosted Date 2 days ago (1/10/2020 12:51 PM)Job ID 2020-3361Category Administrative Support

Keywords: Brookfield Properties, Gainesville , Administrative Assistant, Administration, Clerical , Gainesville, Florida

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