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Administrative Assistant

Company: JB Software and Consulting Inc
Location: Gainesville
Posted on: March 26, 2020

Job Description:

Company Description

$14/hr on w2

Title: Administrative Assistant

Location: Gainesville, FL 32608

Duration: 3+ months


Achieves: Schedules meetings, conference rooms, AV equipment and video conferencing logistics for department and team activities. Manages and oversees the director of marketing and assistant director of health college marketing calendars. Calendar appointments contain the meeting name, full meeting location, attendees and description or purpose of meeting. Coordinates all travel arrangements for directors and staff and files necessary forms prior to date of travel. Prepares correspondence and other materials as appropriate. Provides back-up support to the administrative team for phone and mail coverage and office operations, as required. Keeps area neat and organized. Files are organized and maintained on a regular basis. Work is organized and adjusted to changes in activities and completed within scheduled timeframes. Conflicting priorities are discussed with the direct supervisor.
Exceeds: Anticipates department/staff needs. Proactively resolves conflicts and/or issues in advance. Takes initiative to learn new skills related to job performance. Anticipates work interruptions and makes arrangements to accomplish work on schedule.

Achieves: Coordinates and complies quarterly dashboard return on investment reports and presentation materials for director. Submits information in an understandable format. Presentations and reports are completed with accuracy and within deadlines. Maintains director's projects within WorkFront to ensure completion in a timely manner. Uses project-tracking software to assist the marketing team with project management. Supports a variety of other projects as requested.
Exceeds: Proactively completes special tasks/requests before formal assignments are made. Takes initiative to enhance skills by learning new software modules/tasks that enhance efficiency with which presentations/reports can be completed. Consistency completes projects/ assignments in advance of established deadlines.

Achieves: Project approvals are processed within the specified deadlines. Comments and/or edits are shared with the respective coordinator to facilitate resolution. Keeps marketing director apprised of issues/concerns that may impact litigation concerns for the organizations.
Exceeds: Identifies opportunities for streamlining process and implements recommendations. Approvals are completed in advance of all deadlines. Proactively communicates process to be followed during vacation and/or holidays, in advance, to ensure reviews stay on track. Anticipates needs and gathers information and/or data in advance of request.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Keywords: JB Software and Consulting Inc, Gainesville , Administrative Assistant, Administration, Clerical , Gainesville, Florida

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