Administrative Assistant II - ses
Company: Florida Department of Transportation
Posted on: May 12, 2022
Requisition No: 538542
Agency: Agency for Persons with Disabilities
Working Title: ADMINISTRATIVE ASSISTANT II - SES - 67036062
Position Number: 67036062
Salary: $1,140.00 - $2,112.49 bi weekly
Posting Closing Date: 04/30/2022
ADMINISTRATIVE ASSISTANT II - SES
The incumbent in this position provides administrative and clerical
support to the Clinical Services Division Director, Quality
Services Division Director, and the Qualified Intellectual
disability Professional Facilitator. This position also provides
backup clerical support for the Center's administrator.
Acts as receptionist, answers the phone, greets, announces and
routes visitors to the appropriate staff. Assists callers with
basic or routine information, prepares and distributes accurate
Compiles, establishes and maintains all records, files,
correspondence and reports. Responsible for processing routine
Completes, independently and with direction from the Clinical
Services Division Director, Quality Services Division Director, and
the Qualified Intellectual Disability Professional Facilitator
assignments and special projects accurately and in a timely
Proofreads all documents for the Clinical Services Division
Director and Quality Services Division Director's signatures,
correcting any errors and returning documents for correction.
Operates the computer, printer, photocopy/fax machine as required,
as well as provides technical assistance to others.
Responsible for entering training data into the Training Manager
program and running reports. Schedules Quality Management training
Schedules appointments and meetings for the Clinical Services
Division Director, Quality Services Division Director, and the
Qualified Intellectual Disability Professional Facilitator.
Serves as the building manager for the Administration Building.
Maintains a tracking system for items requiring follow-up. Works
with appropriate staff to ensure deadlines are met.
Maintains updated information regarding licensure of all
Handles fund requests from the Friend of Tacachale Fund. Receives
and submits fund requests to the Friends of Tacachale Committee via
email. Once approved, submits the request to the foundation for
Schedules meetings for the Administration conference room.
Responsible for accurately recording and transcribing Family and
Friends of Tacachale meeting minutes. Distributes finalized minutes
to appropriate staff. Distributes agenda to committee members prior
Attends all required in-service workshops and training sessions as
needed or required.
Orders and maintains the office supplies to ensure the necessary
supplies are readily available and not depleted. Assists with the
ordering of computer supplies.
Performs other job related duties as required.
Assists Security Services by maintaining the vehicle decal
Assists with maintaining cellphone database.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective
Knowledge of Microsoft Office.
Ability to collect, evaluate, and analyze date relating to
administrative functions such as accounting, personnel, purchasing
and report writing.
Ability to prepare correspondence and administrative reports
Ability to collect, evaluate and analyze data
Ability to understand and apply applicable rules, regulations and
Ability to use a telephone, computer, fax machine, and copy
Ability to utilize problem-solving techniques
Ability to work independently
Ability to plan, organize and coordinate work assignments
Ability to organize data into logical format for presentation in
reports, documents and other written materials.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships
This position may be required to perform essential services before,
during, and after an emergency per APD OP 2-0035.
Employees of the Agency for Persons with Disabilities are required
to demonstrate total commitment to outstanding customer service.
This includes, but not limited to, acting in a responsive,
professional, courteous manner with the employees, customers and
public we serve at all times.
Direct Deposit Program - As a condition of employment, a person
appointed to a position in State government is required to
participate in the Direct Deposit Program.
Background Screening requirement - It is the policy of the Florida
Agency for Persons with Disabilities that candidates being
considered for employment must successfully complete a State and
National criminal history check as a condition of employment before
beginning employment, and be screened in accordance with the
requirements of Chapter 435, Florida Statutes, and if applicable
Chapter 408, F.S.
Background screening shall include, but not be limited to:
Fingerprinting for State and Federal criminal and juvenile records
through the Florida Department of Law Enforcement (FDLE), and
Federal Bureau of Investigation (FBI) and may include local
criminal records check through local law enforcement agencies.
Also, employees are subject to background re-screening at least
every five (5) years.
WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN
THE U.S. APD PARTICIPATES IN THE U.S. GOVERNMENT'S EMPLOYMENT
ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM
THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE'S ELIGIBILITY TO WORK IN
THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY
VERIFICATION FORM (I-9).
THE STATE OF FLORIDA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTIVE
EMPLOYER AND DOES NOT TOLERATE DISCRIMINATION OR VIOLENCE IN THE
CANDIDATES REQUIRING A REASONABLE ACCOMMODATION, AS DEFINED BY THE
AMERICANS WITH DISABILITIES ACT, MUST NOTIFY THE AGENCY HIRING
AUTHORITY AND/OR PEOPLE FIRST SERVICE CENTER (1-877-562-7287).
NOTIFICATIION TO THE HIRING AUTHORITY MUST BE MADE IN ADVANCE TO
ALLOW SUFFICIENT TIME TO PROVIDE THE ACCOMMODATION.
THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE. ALL EMPLOYEES ARE
SUBJECT TO REASONABLE SUSPISION DRUG TESTING IN ACCORDANCE WITH
SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT.
ALL CANDIDATES SHOULD COMPLETE THE ON-LINE PROFILE PROCESS. IF
ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE
PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative
Action Employer, and does not tolerate discrimination or violence
in the workplace.
Candidates requiring a reasonable accommodation, as defined by the
Americans with Disabilities Act, must notify the agency hiring
authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to
allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees
are subject to reasonable suspicion drug testing in accordance with
Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market: Gainesville
Keywords: Florida Department of Transportation, Gainesville , Administrative Assistant II - ses, Administration, Clerical , Gainesville, Florida
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