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Administrative Coordinator

Company: Signal 88 Security of Gainesville
Location: Gainesville
Posted on: June 23, 2022

Job Description:

Title: Administrative CoordinatirReports to: CEOLocation:Compensation: -17-20 hr -(depends on level of experience)Office Hours: 9am-6pmWho is an Administrative Coordinator?The Administrative Coordinator -will be responsible for accurate and timely administrative officefunctions including but not limited to: creating schedules, reviewing hours, applicant screening,new hire processing, report approval, payroll processing, invoicing, collections, and office filemanagement. -The position will also be responsible for providing general support to the CEO.Roles:

  • Maintain multiple Excel spreadsheets for the creation of schedules, monitoring of business equipment, and client data
  • Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
  • Understand and track monthly profitability, expenses, and financials.
  • Manage the collections process so all clients are paying on time
  • Monitor the overtime and scheduling of all security officers
  • Assist with the hiring process and ensure all hiring paperwork is completed on time.
  • Ensure compliance with state licensing process of all security officers.
  • Maintain physical and electronic filing systems.
  • Communicate with the owner as needed to problem solve and gain accurate information for expenses.
  • Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and/or email.Type of Individual:
    • High school diploma or equivalent required
    • Associates degree in relevant area preferred
    • Minimum of one year in a growing organization with a fast-paced office environment
    • Experience with using Excel to manage reports and analysis processes
    • Experience with accounting systems preferred, but not requiredSkills/Abilities:
      • Self-starter and ability to work independent of instruction
      • Effectively communicate with staff and clients
      • Possess general accounting knowledge
      • Intermediate to Expert skill level with Microsoft Excel, Word, and Outlook
      • Solid organizational skills
      • Consistent attention to detail
      • Ability to handle multiple projects at a time, shifting priorities as necessary
      • Excellent problem solving skills
      • Conducts self in accordance to Signal 88 Core Values and by the Signal 88 employee handbookEnvironmental/Working Conditions:Normal office environment. Occasional overtime may be required and/or hours may be shortened as business needs dictate.Physical Demands:Requires sitting and standing associated with a normal office environment. Manual dexterityneeded for using a calculator and computer keyboard. This description is intended to provideonly basic guidelines for meeting job requirements. Responsibilities, skills and workingconditions may change as needed.Signal 88 Security is an Equal Opportunity EmployerIt is the policy of the company to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, religion, national origin, disability, marital status or veteran status. It is our intent and desire that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment. The executive staff and all managerial personnel are committed to this policy and its enforcement.Signal 88 Security may communicate with candidates who apply for employment via email, phone call or texting. By submitting an application you agree to be contacted through these channels.Powered by JazzHR

Keywords: Signal 88 Security of Gainesville, Gainesville , Administrative Coordinator, Administration, Clerical , Gainesville, Florida

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