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OPS Development Assistant - CLAS Development Office

Company: University of Florida
Location: Gainesville
Posted on: November 10, 2018

Job Description:

Classification Title: OPS - Hourly Non-Secretary Clerk Job Description: The College of Liberal Arts and Sciences Advancement Office is seeking applicants for a Development Assistant. The Development Assistant will provide administrative support to the Advancement Office for the College of Liberal Arts and Sciences. This role will plan and execute administrative operations for the office. The incumbent must have the ability to coordinate multiple projects at a high level of performance, accuracy and speed. This position requires excellent written and oral communication skills, organizational skills, and the ability to work independently. THE GOLD STANDARD CULTURE At Advancement we are committed to "The Gold Standard Culture" and live it through: Our Vision: To Be The Best (TB2) Our Values: As a passionate, competitive, hardworking team, we take great pride in our culture/values of Respect, Accountability, Integrity, Stewardship, Excellence (R.A.I.S.E.). Responsibilities and Duties include but are not limited to: Development Support Process and track gifts and donations according to office policies. Compile and send weekly gift reports to each Fund Administrator for their respective unit(s). Provide support to Development Officers including expense reports as well as disbursement requests for pending invoices. Act as liaison between various offices and departments of the College of Liberal Arts and Sciences and University of Florida Foundation, coordinating work and sharing appropriate information. Process various forms as needed including obtaining necessary signatures. Forms include, but are not limited to, fund creation/revision forms, gift agreements, asset transmittals, and fund transfers. Draft business correspondence with minor editing by others. Enter information into database (Advance) to update contact information and record fundraising activities. Administrative Support Answer phones for CLAS Development Office and route appropriately. Take messages when necessary and forward via email to appropriate staff. Maintain appointments and calendars for Directors of Development including scheduling meetings, tracking appointments, and providing information pertaining to meetings. Keep the abreast of daily, weekly and monthly schedules. Assist with communication regarding calendar changes. Create labels via mail merge or individually as needed by Directors (i.e. visit follow up notes, birthday cards, etc.) Performs other duties as necessary. Advertised Salary: The salary is $13.00 - $16.00 per hour, commensurate with qualifications and experience. Minimum Requirements: A high school diploma and two years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: The ideal candidate will possess: The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers. The ability to communicate clearly and effectively with diverse constituencies, meet deadlines, be self-motivated, and work independently. Accuracy, attention to detail and a customer service oriented attitude. Trustable with public and private funds. Ability to work collaboratively and a team player. Competency in problem solving. Ability to set up for events including moving/lifting tables, chairs, boxes of supplies, etc. (required). Ability to deliver materials by walking and driving (required). Excellent oral/ written communications and interpersonal skills; effective time management and organizational skills that are essential for success in this position. Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail. Working knowledge of a donor database, contact management and tracking system. The ability and willingness to travel. A valid driver license and good driving record are essential.* Special Instructions to Applicants: Please include a cover letter, resume, and list of names and contact information of three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:No.SDL2017

Keywords: University of Florida, Gainesville , OPS Development Assistant - CLAS Development Office, Administration, Clerical , Gainesville, Florida

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