Senior Payroll Specialist

Company: Alachua County Sheriffs Office
Location: Gainesville
Posted on: June 20, 2022

Job Description:

OverviewA responsible position which involves performing all ACSO payroll functions while ensuring compliance with state and federal reporting requirements. Also responsible for preparing various general ledger accounting transactions for payroll.
Work is performed under the direct supervision of the Assistant Financial Officer. Performance is evaluated through observation, results obtained, oral/written reports, and appropriate employee performance appraisals.ResponsibilitiesEXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:--

• Audit payroll & train employees to ensure the quality and accuracy of timesheets
• Audit and import time entries from ExecuTime
• Review, calculate, and process imported payroll data
• Process direct deposits and submit to EZStub, print payroll checks when needed
• Process approved Personnel Actions Forms (PAFs)
• Process payroll corrections as approved by the employee's chain of command via IOC's or emails after approval is received from the Assistant Financial Officer and/or the Chief Financial Officer
• Process and maintain correct accounting of biweekly deductions and payments for insurance, garnishments, credit union deposits, deferred compensation, and other obligations
• Audit accruals such as vacation rollovers, Special Events, Personal Holidays, and sick leave incentives
• Prepare quarterly and annual IRS statements and unemployment reports
• Issue W-2 forms to employees within the legally mandated timeline
• Prepare monthly Florida State Retirement reports and submit payments within the established timeline, including final certification of pay for retiring employees --CERTIFICATION AND LICENSING:--
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) from the American Payroll Association is preferred----KNOWLEDGE, SKILLS AND ABILITIES:
    • Ability to accept supervision
    • Knowledge of the principles and practices of effective payroll procedures, including federal payroll tax issues and the Fair Labor Standards Act
    • Ability to plan, schedule, and coordinate a variety of projects and programs
    • Ability to communicate effectively, both orally and in writing
    • Ability to prioritize projects, manage time effectively, work independently, and make sound decisions based on available information
    • Ability to establish and maintain effective working relationships with other county employees, the administration, co-workers, and the general public
    • Knowledge of basic PC applications such as Excel, Word, etc.
    • Ability to maintain organized files and an orderly work area
    • Skilled in data entry and the use of a 10-key calculator WORK CONDITIONS:Normal office environment and hoursQualificationsEDUCATIONAL REQUIREMENTS:
      • High School/GED required
      • Associates Degree preferred
      • Preferred Major(s): Accounting, Business, Finance, or any related field EXPERIENCE AND TRAINING:--
        • Two (2) or more years of payroll experience
        • One (1) or more years of public sector experience preferred--
        • Experience with computer applications such as Word, Excel, etc.-- PHYSICAL REQUIREMENTS:
          • Sit for long periods
          • Stand for moderate periods
          • See and hear at a normal range
          • Speak, read, write and understand English fluently
          • Ambulate independently
          • Bend and squat
          • Manual dexterity

Keywords: Alachua County Sheriffs Office, Gainesville , Senior Payroll Specialist, Human Resources , Gainesville, Florida