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Human Resources Generalist II

Company: University of Florida
Location: Gainesville
Posted on: January 27, 2023

Job Description:

Human Resources Generalist IIApply now ( Job no: 524729 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Human Resources Department: 33010000 - HP-OFFICE OF THE DEAN Classification Title:Human Resources Generalist IIJob Description:The College of Public Health and Health Professions has eight (8) departments plus the Deans Office (DO). These positions are located in the Deans Office and function as the primary HR liaison for four (4) of the colleges departments. These positions will be the primary point of contact and provide HR guidance to its assigned departments within PHHP for the following salary plans: TEAMS, Postdoctoral Associates, OPS faculty and staff, Student Assistants including Federal Work Study, Graduate Assistants, Interns and/ Pre/Post-Doc Fellows. Additionally, these positions will work in tandem with each other to meet the same needs for the Deans Office and will serve as primary backup in the absence of his/her counterpart.HR Recruitment and Hiring ManagerResponsible for providing guidance and serving as Level 1 approver for all recruitments including posting, letters of offer, hires, and distributions. Guidance may include posting requirements, recruitment questions, interviewing process, veterans preference rules, foreign national requirements, background checks, health assessments, work permits, reference checks, ad placements, timelines, etc. Responsible for reviewing and approving all applicable letters of offer and/or appointment prior to issuance. Review all HR paperwork for completion and correctness prior to uploading in PeopleSoft, UFs Human Resources management system. Confirm all recruitments advertised through UFs posting systems are dispensed appropriately.Deans Office assignments will also include ensuring available and applicable funding sources, collecting all relevant HR paperwork, entering distributions, and new hire orientation and onboarding.HR-related responsibilitiesLevel 1 approver for reclassifications, special pay increases (SPIs), FTE changes, administrative supplements, additional pays, position description updates, supervisor changes, leaves of absence, terminations and leave cashouts. This may entail providing salary analytics, reviewing paperwork, comparing data with others in same/similar positions, processing FMLA paperwork, and advising departments related to these changes, as appropriate.Provide guidance and assistance as needed related to UF Engaged (TEAMS), tuition waivers, OPS maximum hours policy, employee relations concerns and any other HR-related items that may come up.Process new Alternate Work Location (AWL) agreements and HR-600s for assigned departments, including ensuring forms submitted by departments are complete and accurate. Secure appropriate higher level signatures/approvals. Track to ensure renewals are pre-approved timely.Graduate Assistant, Fellowship CoordinatorResponsible for prompting program director for list of new DO Graduate Assistants (GA), creating and issuing Letters of Appointment (LOA), scheduling appointments with GAs for onboarding purposes, and entering tuition waivers. Ensure hire completed in PeopleSoft, tuition waivers processed appropriately, and distribution entered accordingly. Remind supervisors as needed of upcoming required evaluations.Manage full cycle process for all Graduate School Funded Awards (GSFA) and Grinter Fellowship hires. Coordinate Grad Schools Graduate Student Tracking Program for all PHHP recipients.Point person for PHHPs scholarship tracking system for awards funded through the Deans Office, including all data entry and running reports as requested. Prompt departments as deadline approaches to ensure timely entry of information. Remind departments to initiate distribution once hire approved and notify DO to update as needed.TrainingResponsible for training departmental HR representatives for employment processes as applicable to salary plans noted previously. Serve as back-up to departments to complete new hire paperwork to salary plans noted. Ensure that departments are kept abreast regarding Human Resources issues to include training all departmental HR representatives on updated policies, formats, and guidelines, as assigned by the Director of Human Resources.Attend monthly UFHR Forum meeting via Livestream. Serve as key participant and speaker at monthly PHHP HR workshops. Miscellaneous (tracking, compliance, web)Maintain college human resources database (HRDB) with all required information. Complete ISA (PHHPs internal accounting system) for all hires and employment changes assigned through the Deans Office. Run reports within PeopleSoft or PHHPs internal tracking systems as requested.Provide back-up assistance as needed to the Director of HR related to Disclosure of Outside Activity Conflict of Interest (COI) forms.Post faculty search committee meeting information, as required by UF policy. Ensure the PHHP HR website is accurate and up-to-date. Create, update and/or upload new documents, checklists as requested. Fix broken links.Guide and assist departments as needed to ensure foreign nationals remain in work status.Level one reviewer to ensure assigned departments are up-to-date and current on various trainings/certifications required by the University, such as HIPAA, FERPA, Social Security, Confidentiality Statement, New Employee Orientation (TEAMS) and Maintaining a Safe and Respectful Campus.Expected Salary:$60,000 - $70,000 annually, commensurate with education and experienceMinimum Requirements:Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.Preferred Qualifications:

  • Strong customer service and multi-tasking skills
  • Effective organization and communication skills
  • Previous Human Resources experience, particularly with the University of Florida, strongly preferred
  • Good computer skills, specifically with MS Office Suite, DropBox, and DocuSign
  • Knowledge of PeopleSoft HR processes
  • Familiarity with UFs rules and regulations
  • Ability to work independently with significant self-motivation essential
  • Attention to detail
  • Experience with WordPress and other web-based packagesSpecial Instructions to Applicants:This recruitment is for a maximum of two positions.These positions may offer flexible work arrangements such as hybrid/remote work locations and/or schedules that fall outside of the units normal business hours.In order to be considered, you must upload your cover letter and resume.Application must be submitted by 11:55 p.m. (ET) of the posting end date.This position has been reposted; previous applicants remain under consideration and need not apply.These positions are time-limited. The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty and staff. We welcome nominations of and applications from anyone who would bring additional dimensions to the universitys research, teaching, and clinical mission, including women, members of minority groups, protected veterans and individuals with disabilities. If an accommodation due to a disability is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Floridas Sunshine Law.Health Assessment Required:NoAdvertised: 22 Dec 2022 Eastern Standard TimeApplications close: 20 Jan 2023 Eastern Standard Time

Keywords: University of Florida, Gainesville , Human Resources Generalist II, Human Resources , Gainesville, Florida

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