Human Resources Generalist II
Company: University of Florida
Location: Gainesville
Posted on: January 27, 2023
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Job Description:
Human Resources Generalist IIApply now
(https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=524729&lJobSourceTypeID=796&sLanguage=en-us)
Job no: 524729 Work type: Staff Full-Time Location: Main Campus
(Gainesville, FL) Categories: Human Resources Department: 33010000
- HP-OFFICE OF THE DEAN Classification Title:Human Resources
Generalist IIJob Description:The College of Public Health and
Health Professions has eight (8) departments plus the Deans Office
(DO). These positions are located in the Deans Office and function
as the primary HR liaison for four (4) of the colleges departments.
These positions will be the primary point of contact and provide HR
guidance to its assigned departments within PHHP for the following
salary plans: TEAMS, Postdoctoral Associates, OPS faculty and
staff, Student Assistants including Federal Work Study, Graduate
Assistants, Interns and/ Pre/Post-Doc Fellows. Additionally, these
positions will work in tandem with each other to meet the same
needs for the Deans Office and will serve as primary backup in the
absence of his/her counterpart.HR Recruitment and Hiring
ManagerResponsible for providing guidance and serving as Level 1
approver for all recruitments including posting, letters of offer,
hires, and distributions. Guidance may include posting
requirements, recruitment questions, interviewing process, veterans
preference rules, foreign national requirements, background checks,
health assessments, work permits, reference checks, ad placements,
timelines, etc. Responsible for reviewing and approving all
applicable letters of offer and/or appointment prior to issuance.
Review all HR paperwork for completion and correctness prior to
uploading in PeopleSoft, UFs Human Resources management system.
Confirm all recruitments advertised through UFs posting systems are
dispensed appropriately.Deans Office assignments will also include
ensuring available and applicable funding sources, collecting all
relevant HR paperwork, entering distributions, and new hire
orientation and onboarding.HR-related responsibilitiesLevel 1
approver for reclassifications, special pay increases (SPIs), FTE
changes, administrative supplements, additional pays, position
description updates, supervisor changes, leaves of absence,
terminations and leave cashouts. This may entail providing salary
analytics, reviewing paperwork, comparing data with others in
same/similar positions, processing FMLA paperwork, and advising
departments related to these changes, as appropriate.Provide
guidance and assistance as needed related to UF Engaged (TEAMS),
tuition waivers, OPS maximum hours policy, employee relations
concerns and any other HR-related items that may come up.Process
new Alternate Work Location (AWL) agreements and HR-600s for
assigned departments, including ensuring forms submitted by
departments are complete and accurate. Secure appropriate higher
level signatures/approvals. Track to ensure renewals are
pre-approved timely.Graduate Assistant, Fellowship
CoordinatorResponsible for prompting program director for list of
new DO Graduate Assistants (GA), creating and issuing Letters of
Appointment (LOA), scheduling appointments with GAs for onboarding
purposes, and entering tuition waivers. Ensure hire completed in
PeopleSoft, tuition waivers processed appropriately, and
distribution entered accordingly. Remind supervisors as needed of
upcoming required evaluations.Manage full cycle process for all
Graduate School Funded Awards (GSFA) and Grinter Fellowship hires.
Coordinate Grad Schools Graduate Student Tracking Program for all
PHHP recipients.Point person for PHHPs scholarship tracking system
for awards funded through the Deans Office, including all data
entry and running reports as requested. Prompt departments as
deadline approaches to ensure timely entry of information. Remind
departments to initiate distribution once hire approved and notify
DO to update as needed.TrainingResponsible for training
departmental HR representatives for employment processes as
applicable to salary plans noted previously. Serve as back-up to
departments to complete new hire paperwork to salary plans noted.
Ensure that departments are kept abreast regarding Human Resources
issues to include training all departmental HR representatives on
updated policies, formats, and guidelines, as assigned by the
Director of Human Resources.Attend monthly UFHR Forum meeting via
Livestream. Serve as key participant and speaker at monthly PHHP HR
workshops. Miscellaneous (tracking, compliance, web)Maintain
college human resources database (HRDB) with all required
information. Complete ISA (PHHPs internal accounting system) for
all hires and employment changes assigned through the Deans Office.
Run reports within PeopleSoft or PHHPs internal tracking systems as
requested.Provide back-up assistance as needed to the Director of
HR related to Disclosure of Outside Activity Conflict of Interest
(COI) forms.Post faculty search committee meeting information, as
required by UF policy. Ensure the PHHP HR website is accurate and
up-to-date. Create, update and/or upload new documents, checklists
as requested. Fix broken links.Guide and assist departments as
needed to ensure foreign nationals remain in work status.Level one
reviewer to ensure assigned departments are up-to-date and current
on various trainings/certifications required by the University,
such as HIPAA, FERPA, Social Security, Confidentiality Statement,
New Employee Orientation (TEAMS) and Maintaining a Safe and
Respectful Campus.Expected Salary:$60,000 - $70,000 annually,
commensurate with education and experienceMinimum
Requirements:Bachelor's degree in an appropriate area and two years
of relevant experience; or an equivalent combination of education
and experience.Preferred Qualifications:
Keywords: University of Florida, Gainesville , Human Resources Generalist II, Human Resources , Gainesville, Florida
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