Administrative Spec III
Company: University of Florida
Location: Gainesville
Posted on: January 12, 2021
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Job Description:
Job no: 515314 Work type: Staff Full-Time Location: Main Campus
(Gainesville, FL) Categories: Administrative/Professional
Department: 18070000 - ED-SHDOSE-SCHL OF HUM DEV&ORG
Advertised: 14 Dec 2020 Eastern Standard Time Applications close:
11 Jan 2021 Eastern Standard Time Classification Title:
Administrative Spec III Job Description: Administrative
Support/Activities --- Provides advanced administrative support to
Director. Supervises lower-level support staff in unit.
Manages/oversees/approves daily activities. Establishes
priorities/deadlines; work assignments. Serves as primary time
approver for the unit. Develops policies, procedures, processes and
workflows. Interprets federal/state laws, rules, regulations,
University and department/college policies and procedures and
ensures compliance. Manages/approves human resource functions;
responsible for resolution of complex human resource issues within
the unit. Disseminates information to unit and serves as an expert
resource for reporting, policies and procedures. Serves as unit
contact and liaison to the public and other university departments;
oversees the provision of administrative services and the
resolution of problems and inquiries. Resolves problems associated
with operational needs. Coordinates Tenure and Promotion process.
Budget/Financial Management --- Monitors annual budget (over $4.6
million). Assist with budget preparation for
state/grants/contracts. Coordinates/processes personnel/payroll
appointments for state/grant/contracts. Responsible for the
management/approval of multiple daily operational functions (i.e.
purchasing, payables, approves pcard purchases, erc). Ensures all
financial expenditures are in compliance with university
guidelines. Supports Director with strategic planning. Works with
departments/colleges to ensure payroll distributions are processed
timely and accurately. Prepares financial analysis such as income
and expense forecasting as well as financial reports as requested.
Academic/Unit Support --- Serves as AAR (Academic Activities
Reporting) coordinator. Prepares and inputs faculty assignment
reports semesterly. Responsible for tracking faculty semester
effort and entering it in the Effort Reporting system. Inputs
courses semesterly for distance learning fees request. Assist
program coordinators (faculty) with coordinating semesterly course
schedules/department course scheduling. Enters courses semesterly
into course scheduling system. Assigns classes to classrooms in
Student information System (Academic Room Scheduling).
Coordinates/tracks/enters SPACE for annual report. General
Administrative --- Serves as Identity Management Coordinator
(Assigning UFID). Submits authorization for Gator1 identification
cards. Assignments of offices. Monitors completion of annual
property inventory. Other duties as assigned Expected Salary:
Salary is commensurate with education and experience. Minimum
Requirements: Bachelor's degree and five years of relevant
experience; or an equivalent combination of education and
experience. Preferred Qualifications: Excellent computer skills.
Knowledge of PeopleSoft and UF procedures and regulations.
Outstanding organizational skills. Effective communication for
collaboration. Professionalism, problem solving and conflict
resolution. Supervisory skills with ability to prioritize multiple
tasks, work with frequent interruptions, and pace the work to meet
deadlines. Special Instructions to Applicants: In order to be
considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end
date. Health Assessment Required: No
Keywords: University of Florida, Gainesville , Administrative Spec III, Other , Gainesville, Florida
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