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Administrative Spec III

Company: University of Florida
Location: Gainesville
Posted on: January 12, 2021

Job Description:

Job no: 515314 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Administrative/Professional Department: 18070000 - ED-SHDOSE-SCHL OF HUM DEV&ORG Advertised: 14 Dec 2020 Eastern Standard Time Applications close: 11 Jan 2021 Eastern Standard Time Classification Title: Administrative Spec III Job Description: Administrative Support/Activities --- Provides advanced administrative support to Director. Supervises lower-level support staff in unit. Manages/oversees/approves daily activities. Establishes priorities/deadlines; work assignments. Serves as primary time approver for the unit. Develops policies, procedures, processes and workflows. Interprets federal/state laws, rules, regulations, University and department/college policies and procedures and ensures compliance. Manages/approves human resource functions; responsible for resolution of complex human resource issues within the unit. Disseminates information to unit and serves as an expert resource for reporting, policies and procedures. Serves as unit contact and liaison to the public and other university departments; oversees the provision of administrative services and the resolution of problems and inquiries. Resolves problems associated with operational needs. Coordinates Tenure and Promotion process. Budget/Financial Management --- Monitors annual budget (over $4.6 million). Assist with budget preparation for state/grants/contracts. Coordinates/processes personnel/payroll appointments for state/grant/contracts. Responsible for the management/approval of multiple daily operational functions (i.e. purchasing, payables, approves pcard purchases, erc). Ensures all financial expenditures are in compliance with university guidelines. Supports Director with strategic planning. Works with departments/colleges to ensure payroll distributions are processed timely and accurately. Prepares financial analysis such as income and expense forecasting as well as financial reports as requested. Academic/Unit Support --- Serves as AAR (Academic Activities Reporting) coordinator. Prepares and inputs faculty assignment reports semesterly. Responsible for tracking faculty semester effort and entering it in the Effort Reporting system. Inputs courses semesterly for distance learning fees request. Assist program coordinators (faculty) with coordinating semesterly course schedules/department course scheduling. Enters courses semesterly into course scheduling system. Assigns classes to classrooms in Student information System (Academic Room Scheduling). Coordinates/tracks/enters SPACE for annual report. General Administrative --- Serves as Identity Management Coordinator (Assigning UFID). Submits authorization for Gator1 identification cards. Assignments of offices. Monitors completion of annual property inventory. Other duties as assigned Expected Salary: Salary is commensurate with education and experience. Minimum Requirements: Bachelor's degree and five years of relevant experience; or an equivalent combination of education and experience. Preferred Qualifications: Excellent computer skills. Knowledge of PeopleSoft and UF procedures and regulations. Outstanding organizational skills. Effective communication for collaboration. Professionalism, problem solving and conflict resolution. Supervisory skills with ability to prioritize multiple tasks, work with frequent interruptions, and pace the work to meet deadlines. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Keywords: University of Florida, Gainesville , Administrative Spec III, Other , Gainesville, Florida

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