Map Library Access Specialist - Library Associate I
Company: Inside Higher Ed
Posted on: February 23, 2021
Job no: 515632Work type: Staff Full-TimeLocation: Main Campus
(Gainesville, FL)Categories: Library/Physical/Social
ScienceDepartment:55040200 - LB-MAP AND IMAGERY
LIBRARYClassification Title:Map Library Access Specialist - Library
Associate IJob Description:JOB SUMMARYSupports initiatives within
the Map & Imagery Library that leverage its unique collections,
expertise, and role within the University of Florida (UF) to
connect with the UF community and strategic partnerships with
external intuitions (such as in the Maps of Cuba for Public Access
project and shared regional depository initiatives). Is the sole
staff person in the Map & Imagery Library that oversees evening and
weekend hours and student assistants working at that time. Manages
and optimizes collection growth and preservation to support current
and future learning, and research and knowledge creation for the
Map & Imagery Library monographs and historical map collections.
Promotes access to online library resources by streamlining and
enhancing discoverability. Oversees physical processing and creates
metadata for cartographic materials. Anticipates and effectively
responds to needs of students and researchers using Map & Imagery
Library collections. Trains and supervises students working on
special projects. As a part of the SASC Public Services team, may
provide information, circulation, and research assistance across
all SASC service points. Collaborates with the SASC Public Services
team to develop and implement best practices and procedures.The
library encourages staff participation in reaching management
decisions and consequently the Map Library Access Specialist will
serve on various committees and teams. To support all students and
faculty, and foster excellence in a diverse and collaborative
society, the Libraries are actively seeking candidates who bring
culturally-rich lived experiences to work with individuals of
diverse backgrounds, experiences, races, ethnicities, genders,
sexual orientation, and perspectives.RESPONSIBILITIESCollection
Organization and Maintenance (Historical Map Collections and
- Manages all book and atlas collections (Circulation Collection,
CARTA Collections, and Oversized Atlas Collections), including
stack maintenance and physical processing.
- Maintains inventory and organization of Historical Map
Collections (Antique Map Collection, Florida History Map
Collection, and Sanborn Map Collection) including tracking of maps
used in displays and exhibitions at UF Libraries and other
institutions, and maintaining the online Historical Map guide.
- Promotes and communicates the diversity and value of library
collections through exhibits, in collaboration with the Map
- Identifies materials needing preservation attention. Sends and
tracks materials sent to Preservation Unit for binding, repair,
- Works with the Digital Assets Manager to provide patrons with
requested digital images of Map & Imagery Library materials.
- Communicates with Digital Support Services (DSS) regarding
Historical Map Collection digitization needs.
- Oversees physical processing of cartographic materials
(purchases, transfers, and gifts) for all Map & Imagery Library
collections. Checks in materials on invoices, and maintains
appropriate files and acquisition statistics.
- Provides information on possible new acquisitions and
withdrawals for the Map Librarian. Checks acquisitions lists
against the library catalog and physical collection.Metadata
- Oversees University of Florida Digital Collections (UFDC)
metadata needs for online map collections, including rights
- Identifies UFDC access issues and works, in consultation with
DSS, to streamline and enhance discoverability of library digital
- Serves as the primary liaison to the Cataloging and Discovery
- Maintains tracking and information about antique maps for use
in antique map cataloging by Cataloging and Discovery Services
- Troubleshoots Aleph informational issues.
- Assists student assistants and other staff with
- Works with staff in other units or departments to resolve more
complex cataloging problems.
- Searches WorldCat/OCLC via Connexion using a variety of keyword
and numeric identifiers. Matches map in hand to bibliographic
record and evaluates the accuracy and completeness of the existing
access points. Updates OCLC holdings and exports it from Connexion
- Provides basic copy cataloging for monographs and cartographic
- Provides original bibliographic records (w/ review) for
cartographic materials in Connexion. Provides subject analysis
appropriate to content. Upgrades records in OCLC to a higher
encoding level. Contributes BIBCO level records as part of the
national Program for Cooperative Cataloging. Understands MARC
format and AACR2 and RDA cataloging rules for cartographic
- Creates full call numbers by inspection of item or subject
analysis. Has a detailed understanding of LC call number subject
heading correlation. Adds call numbers to a Connexion record and
replace the master record in OCLC.
- Updates item and holding records in Aleph for maps, monographs,
and serials.Information, Circulation, and Research Assistance
- Works with the SASC Public Services team to develop best
practices and procedures and to provide information, circulation,
and research assistance across all SASC service points (Map &
Imagery Library, Grand Reading Room, and the Latin American &
Caribbean Collection) when assigned.
- Provides interactive and responsive support to patrons by
phone, e-mail, and in person regarding use of the library catalog
and other finding aids to find monographs, cartographic materials,
and geospatial data.
- Provides assistance on the use and interpretation of
cartographic materials in a variety of formats. Provides basic GIS
technology support. Refers patrons to subject specialists as
- Delivers user-centered instruction and provides learning
opportunities when Map Librarian is unavailable.
- Offers specialized/expert assistance to patrons using the
Historical Map Collections (Antique Map Collection, Florida History
Map Collection, and Sanborn Map Collection)
- Assists in the use of UFDC map-related resources as well as
other internet resources for geospatial information.
- Assists patrons with directional questions and in using
computer workstations, scanner, and photocopier.
- Performs circulation activities such as checking in and out
maps and books. Activates Gator1 cards. Answers general questions
regarding circulation policies or refers patron to circulation
- Communicates effectively and interacts pleasantly with library
users and staff.
- Ability to work with patrons and employees of diverse
backgrounds and academic interests.Evening and Weekend Facility
- Oversees evening and weekend open hours and student assistants
working at that time as the sole staff member in the Map & Imagery
- Supervises students working on special projects as needed.
- Opens and closes the Map and Imagery Library.
- Staffs the reference/circulation desks during regularly
assigned hours and as needed.
- Understands and implements policies relating to building and
emergency procedures. Transformative Collaboration
- Supports nitiatives within the Map & Imagery Library that
leverage its unique competencies, expertise, and role within the
University to connect with the UF community and external
- Develops standardized processes and documentation to onboard
- Manages digital assets of partner institutions within UF
- Oversees the addition of geographic coordinates to partner
institution digital assets.
- Communicates with partner institutions as needed. Other Duties
- Serves on committees as assigned.
- Attends library training and staff development workshops.
- Assists staff with special projects and other related
- Provides input on outgoing grants, documents, publications, and
webpagesExpected Salary:Minimum annual salary at $36,169. Actual
rate will reflect experience and credentialsMinimum
Requirements:Bachelor's degree and two years of related library
experience; or a master's degree and one year of related library
experience; or any equivalent combination of experience, training
and/or education.Preferred Qualifications:
- Experience providing reference services or experience working
in a public services or sales position.
- Knowledge of World geography and cartographic subject
- Knowledge of research methods, preferably using maps and/ or
- Ability to use maps and/ or aerial photography.
- Experience or knowledge of cataloging procedures and tools in
an on-line catalog environment.
- Knowledge of Library of Congress "G" classification
- Ability to communicate effectively, orally and in writing, with
faculty, staff and students.
- Basic oral and written proficiency in Spanish and/or
- Basic computer skills and experience with Microsoft Word and
- Ability to retrieve items from map cases/ shelves weighing over
- Ability to work independently with little supervision.
- Skillful in organization, prioritization, and working with
- Ability to work collaboratively to accomplish goals.
- Ability to work harmoniously with the public and fellow
- Flexibility, and ability to adapt and work in a rapidly
changing academic environment.
- Demonstrated commitment to contributing to a respectful and
caring community for all, including individuals of diverse
backgrounds, experiences, races, ethnicities, gender, sexual
orientation, and perspectives.Special Instructions to
Applicants:Application must be submitted by 11:55 p.m. (ET) of the
posting end date.To apply, submit
- a cover letter detailing your interest in and qualifications
for this position
- your current resume or CV
- a list of three references including their contact information
(telephone number and email address)Apply by February 22, 2021
(applications will be reviewed as received). Submit all application
materials through the Jobs at UF online application system. Failure
to submit the required documents may result in the application not
being considered. If you have any questions or concerns about this
process please contact Tina Marie Litchfield, George A. Smathers
Libraries Human Resources Office, at
email@example.com.Health Assessment Required:No Advertised:
29 Jan 2021 Eastern Standard TimeApplications close: 22 Feb 2021
Eastern Standard Time
Keywords: Inside Higher Ed, Gainesville , Map Library Access Specialist - Library Associate I, Other , Gainesville, Florida
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