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STAFF ASSISTANT - 67032323

Company: State of Florida
Location: GAINESVILLE
Posted on: May 3, 2021

Job Description:

Requisition No:359541Agency: Agency for Persons with DisabilitiesWorking Title: STAFF ASSISTANT - 67032323Position Number:67032323Salary: $903.19 - $1,680.94 bi weeklyPosting Closing Date: 05/04/2021STAFF ASSISTANTAPD TACACHALE FACILITY4 & 8 OFFICESGAINESVILLE FLORIDA Provides administrative support to the Program Operations Administrator (POA). This position requires independent work and decision making in preparing correspondence and reports for supervisor's signature; dispersing incoming information to facility/ department staff and independently initiating special projects.Operates computer, printer, copier and fax machine. Responsible for entering and retrieving data from electronic files for compilation of reports and/or information requested to include but not limited to entering resident incident report data, processing and tracking client trust and trust account funds. Independently prepares memorandums, letters, forms and other documents in response to incoming mail, phone calls, assignments and special projects; ensures they are completed timely and accurately. Reviews all documents for the POA's signatures prior to the POA's review for accuracy and compliance with internal operating procedures and protocols. Establishes and maintains all records, files, correspondence and reports. Develops systems for retrieving data from files. Researches, collects and prepares reports to be used by the POA from assignments or data requested from Administration and tracks assignments and reports through completion and resolution of the request to ensure timely submission. Coordinates and/or oversees personnel activities for the Facility/Department as designated by the POA, including but not limited to scheduling/tracking of new employee facility orientation, processing the separation of employees, filling vacant positions, maintaining a current facility Table of Organization. Schedules appointments for and maintains the POA's calendar and appointments. Receives visitors and screens incoming calls and answers inquiries of moderate complexity. Takes and delivers messages to staff. Other related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of computer software, i.e., Microsoft Word, Excel, SharePoint, Power Point, Outlook, Internet.Knowledge of filing systems.Knowledge of typing memorandums and various reports.Knowledge of developing and implementing tracking systems.Ability to maintain efficient and organized filing and tracking systems.Ability to type efficiently.Ability to interact with all customers in a professional manner.Ability to work as part of a team. MINIMUM REQUIREMENT(S) A valid Florida Drivers License to apply for this position. (If initially hired with an out-of-state license the Florida resident must obtain a valid Florida State drivers license within 30-days of hire. License suspended or revoked for any reason, work permits (Business purpose/Employment/Education only license) and some types of restricted license are not acceptable. License that have Corrective Lenses Restricted, are acceptable, provided the driver wears the corrective lenses while operating the vehicle. A minimum two years experience working and communicating with a professional team in a fast-paced office setting. WORK SCHEDULE This position is located at a 24- hour facility. Working hours are Monday thru Friday, from 8:00 a.m., to 5:00 p.m. Total hours in workweek 40. Some overtime may be required. Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but not limited to, acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times. This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035. This position is critical to the safety and supervision of residents and may require the incumbent to work beyond their normal work schedule to maintain minimum coverage levels in the facility. NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. Direct Deposit Program - As a condition of employment, a person appointed to a position in State government is required to participate in the Direct Deposit Program. Background Screening requirement - It is the policy of the Florida Agency for Persons with Disabilities that candidates being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, Florida Statutes, and if applicable Chapter 408, F.S. Background screening shall include, but not be limited to: Fingerprinting for State and Federal criminal and juvenile records through the Florida Department of Law Enforcement (FDLE), and Federal Bureau of Investigation (FBI) and may include local criminal records check through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years. WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. APD PARTICIPATES IN THE U.S. GOVERNMENTS EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEES ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9). WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. WE PARTICIPATE IN THE U.S. GOVERNMENTS EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEES ELIGIBILITY TO WORK IN THE U.S. AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9). ALL CANDIDATES SHOULD COMPLETE THE ON-LINE PROFILE PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Keywords: State of Florida, Gainesville , STAFF ASSISTANT - 67032323, Other , GAINESVILLE, Florida

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