Grants Accountant I
Performs awards set up and modification of existing awards.
Interprets and reviews award documents from federal, state, for
profit, and non-profit sponsors.
(1) Determining the proper award payment type (fixed fee, cost
(2) Ascertaining the type of award (contract, grant, cooperative
(3) establishing an appropriate billing and review schedule to
ensure proper award administration
(1) verifying the accuracy of the NOA and award profile
(2) communicating any inconsistencies or inaccuracies with
appropriate DSP and/or departmental staff, and ensuring corrections
(3) Capturing important restrictions or requirements for budget
reallocation, closeout procedure, deliverable schedule, final
reports (technical, financial, and/or property)
Generates the award
Releases the budget; provides the department with spending
Ensures compliance with all applicable state and federal
government regulations, circulars and sponsor-specific instructions
through the use of a series of comprehensive software packages
(database, University financial system)
Communicates with DSP, sponsor, or department to request
clarification, additional information, or alterations.
Produces customized reports and queries to verify all charges
are appropriate. Regularly updates revenue status for each project.
Reconciles the three ledger groups. Consults with the department
regarding improper findings, such as negative balances,
over-expenditures, etc. Maintains a project file with all
associated backup documentation.
Provides financial information to other departments to ensure
proper joint award management. Communicates with PIs, Departmental
representatives, sponsor representatives, and others in a courteous
and professional manner to resolve problems, communicate changes,
and seek or provide guidance. Monitors awards for compliance with
University, state, and federal rules and regulations, and any
Prepares and submits invoices and reports. Selects the proper
invoice and/or financial report forms.
Verifies the accuracy and completeness of all information on the
invoice. Gathers necessary back-up documentation, reports, or
certifications to support invoices and/or financial reports as
required by sponsor.
Performs all activities related to closeout. Prepares and sends
pre-close memo, final expenditure, and cost sharing letters as
needed. Performs A/R Audit.
Verifies that all proper payments were applied to the project.
Closes budget. Refunds sponsor if necessary based on award terms
and conditions. Transfers residual funds into the appropriate
residual project as necessary. Verifies that there are no
inappropriate or unallowable expenditures.
Informs the department of open encumbrances and confirms that
all encumbrances have been cleared. Alters the status of a myriad
of functional applications within the financial system. Generates
final Departmental Ledger. Sends final invoice after verifying
final expenditure figure with department and PI. Funds subprojects
as necessary through the use of direct journaling.
Reviews and approves multiple types of budget and expenditure
transfers (budget transfers, E2Es, cash expense refunds, F&A
adjustments, etc.). Process budget transfers in the University's
Participates in trainings and meetings. Participates in ongoing,
continuous quality improvement. Reviews journal articles associated
with improving efficiencies and providing quality customer service.
Enhances area-specific knowledge by attending training sessions,
seminars, and meetings. Tests new processes for widespread
implementation in multiple facets of the job (cost sharing and
award set-up). Actively participates in on-going listserv
communications. Reviews OMB circulars and other federal
Communicate relevant information to the departments and provide
instruction and guidance concerning proper procedures as
Performs all activities related to collections. Reviews Aging
Report for overdue accounts.
Reconciles A/R and Billing status in order to determine amount
past due. Informs the department of the status of the overdue
account, if necessary. Performs collections activities for past due
debts. Communicates the debt obligation to the appropriate fiscal
representative through telephone calls, emails, and other forms of
correspondence. Records communications. Follows up on remaining
past due obligations. Appropriately escalates any delinquent
payments that are the result of delinquent reports or
Expected Salary: Commensurate with education and experience.
Bachelor's degree in accounting, finance, business
administration or other appropriate area; or an equivalent
combination of education and experience.