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OPS SECRETARY SPECIALIST - 42914248

Company: State of Florida
Location: GAINESVILLE
Posted on: May 3, 2021

Job Description:

Requisition No:354762Agency: Agriculture and Consumer ServicesWorking Title: OPS SECRETARY SPECIALIST - 42914248Position Number:42914248Salary: $11.14 HourlyPosting Closing Date: 04/29/2021OPS SECRETARY SPECIALISTFLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICESDIVISION OF PLANT INDUSTRYOPEN COMPETITIVE OPPORTUNITY --THIS IS A FULL-TIME TEMPORARY POSITIONCONTACT:Ricardo Ocasio-RodriguezProperty Administrator III-SES(352) 395-4626MINIMUM REQUIREMENTS:A high school diploma or its equivalent and one (1) year of secretarial or clerical work experience.College education from an accredited institution can substitute at the rate of 30 semester or45-quarter hours for the required work experience. Possession of a valid Driver License.ATTENTION CANDIDATESTo be considered for a position with the Florida Department of Agriculture and Consumer Services:All fields in the Candidate Profile must be completed.Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.Responses to Qualifying Questions must be verifiable in the Candidate Profile.The Florida Department of Agriculture and Consumer Services valuesand supports employment of individuals with disabilities. Qualifiedindividuals with disabilities are encouraged to apply.ADDITIONAL REQUIREMENTS: Occasional travel is required.NOTES:Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.Benefits include optional insurance coverage and a LinkedIn Learning training account. JOB DUTIES: GENERAL STATEMENT: This position provides clerical and customer support in the property management with tasks related to WEX card transactions, Sunpass transactions and records related to the divisions vehicle fleet and mail room. State Vehicles: The incumbent coordinates the data entry of vehicle log reports for the division into the FIMS system by the 15th of each month. Contacts employees and/or supervisors as required to receive vehicle logs and/or associated backup on a timely basis. Updates vehicle profiles in FIMS, assigns pool vehicles to department employees upon request, monitors usage and assists with coordinating pool vehicle repairs and maintenance issues. Enters monthly pool vehicles usage information into FIMS.Sunpass Account: Assist with the Sunpass account management for vehicle transponders, assign transponders to the Division's vehicles, issue vehicle's transponders to employees, run a monthly utilization report on the transponders account.Mail Room: Pick up the mail every morning from the Gainesville USPS Office, using a state owned vehicle, receive all incoming mail, scan in all incoming mail packages using the Web Tracking System, stamp all outgoing mail via USPS and assists employees with any mail questions or concerns.Fiscal: Participate in the cost allocation calculation for the Divisions payroll charge object codes. Enter accurate payment information, journal transfers and accounting code to AIMS disbursements module.Performs other duties as assigned by supervisor. KNOWLEDGE, SKILLS AND ABILITIES:Knowledge and proficient experience using Microsoft Suite, to include Outlook, Word, Excel, and PowerPoint software applications. Skill in completing and maintaining accurate records. Skill in performing basic math, report writing, and writing correspondence. Ability to organize many tasks simultaneously. Ability to effectively communicate verbally and in writing. Ability to file accurately. Ability to work with other employees in a professional and courteous manner. Ability to maintain confidentiality.Ability to lift 25 lbs. and bend repetitively.SPECIAL NOTES:The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Keywords: State of Florida, Gainesville , OPS SECRETARY SPECIALIST - 42914248, Other , GAINESVILLE, Florida

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