Business Admin Specialist I

Company: University of Florida
Location: Gainesville
Posted on: June 12, 2021

Job Description:

Classification Title:

Business Admin Specialist I

Job Description:

Transaction Processing-As a member of the Shared Services Center, analyzes, prepares, and enters financial and human resource transactions in MyUFL on behalf of unit clients. Evaluates all transaction requests for compliance with applicable university, state and federal rules. Requests additional documentation or explanation if necessary and escalates complex transactions to higher level specialists for further action. Processes all transactions accurately and within acceptable timeframes. Assists with the development of action plans based on transactional work loads.

Examples of Work (These are not all inclusive, nor do they cover the full extent of the duties performed):

* Responsible for accounts payable/journal analysis and creation in myUFL. * Serves as the accounts payable and journal resource to customers. * Analyzes, reconciles and approves Pcard charges for customer units based on chartfield information, descriptions, explanations and documentation provided by the customers. * Analyzes, creates and processes in MyUFL travel authorizations and expense reports based upon documentation and information provided by the units and approved by unit management.

Actively addresses issues and presents customer feedback to Shared Services Center team. Contacts the SSC units or serves as liaison between the unit and Disbursement Services, etc. when errors or other issues occur and follow through with resolving the issue.

Responsible for assisting or filling in for SSC Specialists for fiscal transaction services as needed to cover for other team members' absences and/or increased volume to insure seamless continuity of service to customers. May also temporarily assist or fill in for financial, administrative or HR staff at the customer's site when short term vacancies exist. Depending upon the customer's area of need, works with customer's management to initiate transactions and/or assist faculty and staff.

Assists with grant proposal preparation, included but not limited to budget calculations, completion of administrative documentation, contacting co-P.I.'s and collaborators for needed documentation; obtaining appropriate signatures on DSR-1 and related forms.

Process Analysis and Continuous Quality Improvement- Participates in business process reviews with the SSC team. Works with SSC team members to keep abreast of regulatory, compliance, process, enterprise system upgrades and technology changes; Helps to maintain documentation on internal controls and process guides, including flowcharts, templates and instruction guides on the SSC website as assigned.

IT Support for Cherwell Ticketing system implemented in October, 2016. Work through IT System issues, modify programs and make adjustments based on client needs. Additionally support basic IT services to the SSC (i.e.: moving and installing equipment and programs, repairs, and general IT support.

Expected Salary:

Commensurate with education and experience

Minimum Requirements:

High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Must possess critical thinking skills. Ability to establish goals and priorities and make decisions based on program and institutional policies.

This position will work in multiple technologies, often simultaneously. Ability to adapt to new shared service technologies.

Ability to work under pressure.

Strong competency in the delivery of customer services that reflects a genuine desire to provide the highest possible level of service.

Prior experience using Microsoft Office applications and PeopleSoft.

Must possess a professional attitude which is conveyed in all interactions, communications and appearance. Strong organizational and time management skills

Must be able to work well in a team environment.

Must be self-motivated and flexible. Willing to learn new systems.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required: No

Keywords: University of Florida, Gainesville , Business Admin Specialist I, Other , Gainesville, Florida