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Overnight Access Services Assistant (time-limited) - Library Assistant III

Company: University of Florida
Location: Gainesville
Posted on: May 27, 2023

Job Description:

Overnight Access Services Assistant (time-limited) - Library Assistant III
Apply now ( Job no: 525331
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums, Veteran's Preference Eligible
Department: 55050100 - LB-MARSTON SCI LIB CHAIR
Classification Title:
Library Assistant III
Job Description:
PLEASE NOTE:This is a time-limited position with an anticipated duration through December 14, 2023. Expectation of employment through completion of Fall 2023 semester; renewal contingent upon funding. Regular work hours for the Fall and Spring semesters are Sunday night through Friday morning, 11:30pm-8:30am; this schedule is changed during intersession, holidays, and other times when there are reduced hours and library closures.Note: Summer hours for this position are 2:15pm-11:15pm Monday-Thursday, and 12:15pm-9:15pm on Friday.
As a member of the Marston Science Library Access Services Unit, this position performs a variety of public service, supervisory and technical roles in support of the Smathers Libraries 24-hour program and the Marston Science Library branch. Oversees access services responsibilities and the service desk and supervises student assistants during the overnight hours. Assists patrons in the use of library services, circulating tools and technology, and with computer-related problems. Directs shift change with the morning and evening staff members and with security assistants. Expectation of employment through completion of Spring 2024 semester; renewal contingent upon funding.
To support all students, staff and faculty, and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.
MSL Service Desk - Circulation Supervision

  • Communicates effectively with and provides a high level of customer service to a diverse group of patrons

  • Supervises and trains overnight OPS and student staff

  • Arranges coverage during student absences

  • Provides training and guidance on overnight projects to OPS and student employees

  • Provides courteous assistance with a variety of research tools

  • Provides tactful and timely assistance with patron inquiries by telephone, email, and verbal interaction

  • Possesses a working knowledge of library policies and procedures and be able to assist patrons in all circulation functions

  • Assists library patrons with checking items out, loan returns, recall and hold requests, and course reserve items

  • Supervise OPS staff during assigned desk shifts, including training, coaching, and communication of policies

  • Answers or refers reference questions in person or by telephone

  • Creates temporary guest accounts

  • Answers or refers Interlibrary Loan and UBorrow questions

  • Consults and advises patrons with questions about the Ares course reserve process

  • Answers directional, circulation, and basic reference questions, referring when necessary

  • Assists patrons with printers/scanners, compact shelving, and other technology within the library as appropriate

  • Consults with patrons regarding technology-related questions associated with circulating technology and tools

  • Serves as point person for responding to patron emergency situations

  • Provides service with any other appropriate circulation related function or building security issue

  • Responsible for the service desk and building during desks shifts on evenings and weekends. Communicates necessary building information/issues that arise during weekend and evening shifts to supervisor and/or other MSL staff and reports immediate building issues to work management

  • Monitors exit gate alarms as patrons enter/exit the building

  • Provides service desk backup support when other staff members are absent

    Marston Science Library Overnight Operations

    • Leads nighttime projects and workflow at Marston Science Library.

    • Monitors building security for patrons and staff, consulting closely with the other team members; serves as primary contact with overnight security assistants.

    • Gathers and organizes library materials each night and ensures that the library facilities are in good working condition. Prepares public and work areas for the morning shift.

    • Monitors service desk supplies and forms, requests or replaces items when needed.

    • Makes periodic trips to monitor building and security issues for patrons and staff.

    • Coordinates shift change events. Collects pertinent information concerning overnight services, usage, and project progress.

    • Assists in recording and tracking library service issues and trends.

    • Reads work email consistently to stay informed of new workflows and potential issues to keep level of service consistent across day and night shifts.

      Building Operations & Information Technology

      • Assists with operation and maintenance of public workstations, scanners and printers.

      • Documents and responds to problems by submitting online service requests via online ticketing system to Academic Technology or Libraries' IT, as appropriate.

      • Works with patrons and security to address building issues.

      • Makes requests for facilities, if needed.

      • Enforces library and computer use policies.

      • Updates/informs unit heads of any building service issues or events that may have occurred during evening hours, and helps monitor facility operations and library equipment.

      • Documents and responds to problems (i.e. flooding, computer issues, etc.) by submitting online services requests or by contacting campus emergency services (i.e. flooding) for issues requiring immediate attention

        Research Assistance

        • Provides reference services in person and by telephone

        • Assists patrons in use of electronic resources, online catalog, and basic reference materials and methods; provides appropriate referral to area and subject specialists

        • Answers or refers Interlibrary Loan and UBorrow questions

          Participates in other branch and library activities

          • Contributes to documentation of unit and departmental policies and procedures

          • Serves on committees, as appointed

          • Participates in staff development opportunities

          • Other duties as assigned

            Expected Salary:
            $16.73 minimum hourly rate
            The Smathers Libraries offer a salary commensurate with experience and credentials
            Minimum Requirements:
            High School diploma or equivalent and three years of library, or relevant experience; or an Associate's degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.
            Preferred Qualifications:

            • Excellent customer service skills; ability to interact with diverse library clientele and co-workers in a professional manner

            • Initiative and ability to work independently with minimal supervision

            • Strong oral and written communication skills

            • Ability to supervise and direct the work of others

            • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives

            • Ability to interact and collaborate effectively and professionally with colleagues to accomplish goals

            • Flexibility, and ability to adapt and work in a rapidly changing academic environment

            • Strong time management skills, organization skills, and attention to detail

            • Ability to interpret call number schemes, retrieve items from the shelves and re-shelve items

            • Ability to quickly learn appropriate technology

              Special Instructions to Applicants:
              Application Process
              To apply, submit:

              • a cover letter detailing your interest in, and qualifications for this position

              • your current resume or CV

              • a list of three references including their contact information (telephone number and email address)

                This is a time-limited position.
                This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page ( for more specific information.
                Application must be submitted by 11:55 p.m. (ET) of the posting end date.
                This requisition has been reposted. Previous applicants are still under consideration and need not apply.
                Health Assessment Required:No
                Advertised: 08 May 2023 Eastern Daylight Time
                Applications close: 30 May 2023 Eastern Daylight Time

Keywords: University of Florida, Gainesville , Overnight Access Services Assistant (time-limited) - Library Assistant III, Other , Gainesville, Florida

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